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Part V Chapter 1: |
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District 87 Funds: There are two types of funds that we use. The first source of funding is appropriated by the school board in the annual budget. Textbooks, equipment, and supplies are purchased from these accounts. Textbook adoptions are purchased through the board office through a process described elsewhere in this guide. Each spring, lead teachers submit requests for replacement texts, consumable texts, supplies, and equipment to the school administration. Invariably these requests dramatically exceed available funds. In late spring, departments are given their revised allocations and submit purchase orders accordingly.
The preferred method of purchasing is always through purchase orders (all PO numbers can be obtained from Administrative Assistant, Sandi Wilmeth). This ensures direct billing to the district and simplifies paperwork. Purchase orders are submitted by the lead teacher. In some cases, where there is a continuing need to purchase perishables, such as in home economics, or biology, special procedures are used with local stores.
From time to time, a teacher may purchase items directly and submit a request for reimbursement. The form for this purpose is called a “pink pay” form. Even with a “pink pay form, all purchases are subject to the budgetary limitations and must be approved by the lead teacher. Because reimbursement of Illinois Sales Tax is not authorized, teachers should always use the tax-exempt form in the appendix to this guide for school purchases. Occasionally, purchases require a contract. In these cases, teachers should contact the principal before signing a contract. Employees signing a contract that has not been approved by the District may be personally liable. Employees are directed to submit all contracts for services of purchases to the Principal for review. Many contracts and agreements contain “hold harmless and indemnify” clauses that waive liability for some other party. In some cases, the Board of Education may not be able to legally “hold harmless and indemnify” any party. Further, the district’s insurance coverage many not protect staff members who sign such agreements. Employees are asked not to sign any contacts on behalf of the Board of Education, the District, or the School, and not to make commitments concerning insurance coverage or liability.
Activity Funds: The second type of funding comes from fundraisers. The following procedures are consistent with the Board Policy and should be followed.
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