Part V Chapter 2:
Fund Raising for Student Activity Funds

All fund raising events must be approved by the principal.  A form for this purpose is available in the main office.  A copy of the organization’s budget for the year and information concerning the expected profit margin should be included.  Some guidelines:

• Fund raising may only be conducted by recognized school clubs and organizations.  Instructional departments may not conduct fundraisers.

• No club may have more than one sales program a year.  This applies to candy sales, trinket sales, discount card sales, magazine drives, etc.

• All students participating in sales programs should be given a handout which clearly states the percentage of the proceed which ultimately will go to the school, and that donations in lieu of a purchase are gladly accepted.

• No student shall be required to participate in a fundraiser as a condition for membership on a team or club, nor as a condition for a grade.

• Activities which provide a service, such as a car wash are encouraged.

• Fund raising activities should not interfere with the instructional program.  Specifically, class time may not be spent selling items and students should not normally be excused from class for fund raising purposes.  Requests for exceptions must be clearly indicated on the form requesting approval to do the fundraiser.  Certain long-standing activities will be “grand-parented.”

• Per federal regulations, no food sales can occur within the building prior to 2:15 p.m.

• Any request for a candy sale must have a specific plan to discourage students from violating the above rule by selling candy during the school day.

• Parent Booster Clubs are not school-sponsored activities, and are exempt from these rules.  However, any such fundraiser is responsible for compliance with appropriate state and federal laws and may be audited for compliance by the state or federal government.  Fund-raising activities by such groups on school grounds need to follow the standard building use procedures.  Also, if these groups use students in any way, school rules apply.

• Advertising drives for the school newspaper, yearbook, athletic programs, or other publications must be approved by the Principal.  (The AD may approve this for athletic activities.)  When approved, the group will be furnished a letter on school stationery that students can use if questioned.

• Students are to be advised of sale and ethical practices when engaged in fund raising and parent permission is required.

• All fund-raising must be in conformity with the district policy.

• Caution should be exercised in fundraisers where students are given merchandise to sell.  There are limited collection tools available to us if the student does not return the merchandise or the sales money.  In particular, we cannot hold up grades.  As a general rule, unless a student is known to be 100% reliable, no student should be given merchandise to sell without some collateral.  One method is to have the student pay up front for the value of the merchandise taken.  A second alternative is to have the student pay a portion of the value—equal to our cost from the dealer.  In no case, should any student, reliable or not, ever have control of more than ten dollars worth of merchandise without an adequate form of collateral.  Losses from fundraisers must be paid through the club’s treasury before the club can do any purchasing.  FUNDRAISING IS SOLELY THE SPONSOR’S RESPONSIBILITY.

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Last Updated on August 06, 2004

Bloomington High School, Bloomington, Illinois  61701